Privacy policy

Suzanne Clinton-Davis is an independent Occupational Therapist and acts as the data controller for the personal information you provide.

If you have any questions about how your data is used, you can contact me on: hello@scdoccupationaltherapy.co.uk

Suzanne Clinton-Davis is a qualified Occupational Therapist, registered with the Health and Care Professions Council (HCPC) and a member of the Royal College of Occupational Therapists.

I collect and process personal information necessary to provide occupational therapy assessment, treatment, and related professional services. The data includes:

• Contact details (e.g. client name, email, telephone number)
• Personal and background information relevant to therapy
• Medical and mental health information of the client
• Assessment records, therapy notes, reports, and treatment plans
• Referral information from other professionals

This may include special category data such as health information.

While I do not provide services directly to children, I may incidentally process limited information relating to children (including babies) where this is relevant to the care of a parent.

Your personal data is processed under the following lawful bases:

• Provision of Health Care: Article 9(2)(h) UK GDPR – for diagnosis, care, and treatment.
• Contractual Necessity: To arrange and deliver therapy services, including appointments, reports, and invoicing.
• Legitimate Interests: To maintain accurate records, communicate effectively, and ensure continuity and safety of care.
• Legal Obligations: To comply with professional, regulatory, safeguarding, insurance, and tax requirements.

Where appropriate, and with your knowledge, information may be obtained from or shared with relevant professionals involved in your care.

Your information may be shared with:

• GPs and other healthcare professionals
• Local authorities (for example in connection with the running of the Da Vinci Group)
• Referrers or other relevant professionals
• Family members or carers where appropriate

Information is only shared where necessary for your care, with your knowledge where appropriate, or where required by law.

Your information is stored securely in both paper and electronic formats.

• Paper records are kept under lock and key
• Electronic records are password protected

Appropriate security measures are in place to protect against unauthorised access, loss, or misuse.

Records are retained in accordance with professional and legal requirements.

Typically, records are kept for at least 7 years after the end of treatment.

You have the right to:

• Access your personal data
• Request correction of inaccurate data
• Request erasure of data (where applicable)
• Request restriction of processing
• Object to processing
• Request data portability where applicable
• Withdraw consent where applicable

Some rights may be limited where processing is necessary for healthcare, safeguarding, or legal obligations.

If you have concerns about how your data is processed, you can contact me directly.

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO):

Providing your personal data is necessary for Occupational Therapy services. Without it, appropriate care may not be possible.

No automated decision-making or profiling is used.